For formal letters, avoid abbreviations where possible. If you are using letterhead that already provides your address, do not retype that information just begin with the date.
First provide your own address, then skip a line and provide the date, then skip one more line and provide the inside address of the party to whom the letter is addressed. When you use the block form to write a business letter, all the information is typed flush left, with one-inch margins all around. Let’s hope that your business letter succeeds no matter which choice you make! There seems to be no consensus about such fine points as whether to skip a line after your return address and before the date: some guidelines suggest that you do others do not. (New York: McGraw-Hill, 2001), a great reference tool for workplace communications. For authoritative advice about all the variations, we highly recommend The Gregg Reference Manual, 9th ed. To simplify matters, we’re demonstrating the block format on this page, one of the two most common formats. Block FormĪh, business letter format-there are block formats, and indented formats, and modified block formats. If you have questions about the information in our handouts, please make an appointment to see a Writing Center instructor. Therefore, the advice here may or may not apply to your writing situation.įinally, handouts can give only a fraction of the customized guidance that an individual conference with a Writing Center instructor can provide.
Assignments vary, and different instructors want different things from student writers. However, there are limitations to these materials. In this section, you will find many instructional materials we’ve developed for our Writing Center teaching.
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